Party Equipment Rentals Checklist

Parties are a huge undertaking and there are are hundreds of details you have to remember. You can’t forget the invitations, the decorations have to be perfect, you have to have enough food (and of the right type), and there are also activities to plan. One way to make things a little bit easier is to use party equipment rentals to get all of the things you need to support the party, whether that be large tents, a dance floor, linen rentals, or other types of party furniture. Whether you’re hosting a wedding, throwing birthday party, or celebrating a Bar or Bat Mitzvah, here’s a helpful checklist to make sure the party equipment rentals go perfectly:


When it comes to the tables, remember that you’ll want longer rectangular ones for displaying presents or laying our food, square ones or round ones for people to sit at, special tables for the children, and possibly cocktail tables.

  • Rectangular
  • Children’s
  • Round
  • Square
  • Cocktail


What type of chairs will you need? For most parties, folding chairs are the easiest to bring in and out. The main question is whether you want chairs that are white, black, or some other color. You also need to know whether you need padded chairs, chairs that are extra sturdy for larger guests, or smaller chairs for children. If you will need some highchairs for toddlers, be sure to get a count on those as well.

  • Folding Chairs
  • Children’s Chairs
  • Padded Chairs
  • Heavy-Duty Chairs
  • Highchairs


If you are holding an outdoor party, it is important that you have a way to keep out the elements and help everyone to mingle. Include tents and covered walkways in your party equipment rentals.

  • Main Tent
  • Catering Tent
  • Extra Walls
  • Extra Poles
  • Drapes
  • Walkway

Tent Extras

Your tent extras will depend on what precisely you want to do. Here are a few possibilities to consider putting on your checklist:

  • Dance Floor
  • Stage
  • Head Table
  • Cake Table
  • Children’s Area


Even if your event is happening in the middle of the day, you’re going to want some lighting within the tent. This’ll help you make sure everyone can see even if the day is overcast. It will also help to set the mood; and if you want it to, it makes it possible for the party to continue into the night. Here’s some lighting options to consider:

  • Table Tea Lights
  • Overhead String Globe Lights
  • Floor Lighting
  • Stage Lighting
  • Chandeliers
  • Entryway Lighting
  • Archway or Walkway Lights

Other Items

As you consider other party equipment rentals, don’t forget the extras that might come in handy depending on the time of year and the specific needs of your party. Here are a few things that a lot of people don’t think about, but which might be very useful to rent:

  • Trash Cans
  • Pitchers
  • Bar Caddy

    Ice Machine

  • Chaffing Dishes
  • Movie Screen and Projector
  • Bar and Bar Stools
  • Sofas or Similar For a Lounge Area

Everyone loves a party, and yours is going to be epic. Make sure you line up your party equipment rentals with plenty of time to spare. Then you’ll be able to make relaxed, careful decisions about everything you need.

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